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There are currently no active announcements.

Employee Business Training

ALERT!!! More classes added to the July schedule. Visit the Training Homepage for more information (class schedules, announcements, videos, maps and more!).

Upcoming Classes

Name	Date	Seats Avail
1 2 3 4 5 6
Microsoft Word 2007 Fundamentals	7/7/2009 08:00 AM	0	enroll
Microsoft Excel 2007 Fundamentals	7/7/2009 08:00 AM	0	enroll
Microsoft Word 2007 Fundamentals	7/8/2009 08:00 AM	0	enroll
Microsoft Access 2007 Fundamentals	7/9/2009 08:00 AM	0	enroll
Online Absence Reporting - OARS	7/14/2009 08:00 AM	15	enroll

HELP DESK (702) 799-3300 * WAN 0099-3300

Announcements

Finance


New Cost Center Groups	This file contains a list of the new Cost Center Groups that are created for the District re-organization. These groups will go into effect July 1. These are the groups you will need to type in for the BUDGET report. All of the schools have been re-named to a simpler form: • Elementary schools start with "ES" • Middle schools start with "MS" • High schools start with "HS" • All other schools start with "OTH". • The Regions are replaced with "Areas". • The last four digits after the hyphen stay the same as before. Example: John Bass ES goes from "INSE-0201" to "ES-0201". View/download the list of new Cost Center Groups
New Salary GL Accounts	This applies to administrative units only with the exception of schools staff development cost center. Beginning with the pay date of June 3, 2009, the payroll crosswalk will convert legacy object codes to SAP GL accounts as a one-to-one relationship. The goal is to provide additional payroll detail when viewing budget inquiry in the SAP system. The legacy object code will be imbedded in the SAP GL account number. See below for examples. Object 6647 – Teachers Substitutes = GL account 5116647000 – Teacher Substitutes Object 7030 – Classified Salary = GL account 5117030000 – Classified Salary Object 8075 – Administrative Salaries = GL Account 5118075000 – Administrative Salaries If salaries post to funds or cost centers that consume budget, the GL account will have the number 2 in the third digit. Example: 5127030000 – Classified Salary Expense. Also, payroll/fringe data will be cross-walked using legacy budget coding instead of work location. If you have any questions, please feel free to contact Roberta Becker at 799-5338 x5407 or Jackie Morrison at 799-5338 x5430. Thank you.
Purchasing Card Year- End Information	Please consider the following when making your year-end purchasing card transactions: 1. All purchasing card transactions for fiscal year 2009 must be posted on PaymentNet by June 30, 2009. 2. Accounting, recommends placing all purchasing card orders by June 26, 2009 to ensure that the transactions are posted on PaymentNet by June 30, 2009. Please keep in mind that it takes approximately 24 to 72 hours for a transaction to post to PaymentNet. It could take longer if the merchandise is being shipped or if it is back-ordered. 3. The coding deadline for June 2009 transactions is July 8, 2009. Any transaction not reviewed and approved by this deadline will be posted to the defaulted cost center. There is no grace period for nine-month schools. 4. The purchasing card beginning order date for fiscal year 2010 budget is July 1, 2009. All transactions prior to July 1, 2009 will be posted to 2009.
Employee Personnel Number Report	A new district identification, called the Personnel Number, has been assigned to each district employee. The Personnel Number is unique to an employee's job assignment. A new report to view an employee's Personnel Number will be available to superintendents, principals, assistant principals, directors, coordinators and office managers. The Personnel Number is required on the CCF-174 Mileage/Travel/Expense Claim form. In the future, other CCSD forms may require the same number. Click here for more information on how to use this report (PDF document).

Purchasing and Warehousing

Year End Shopping Cart Reminder

Year End Shopping Cart Reminder

The shopping cart deadline was May 1^st for general and special education funds and June 20^thfor office supplies and custodial supplies. Based on the year end deadlines, and to permit workflow to continue forward, all shopping carts that are in workflow and were created after the deadline dates, will be considered FY 2010.

We are still working on shopping carts submitted prior to the deadline. Newly created shopping carts, for funds 1000 and 2500, will be held and processed next Wednesday, July 1^st, in FY10.

Thank you for your patience!

TONER SCAMS

ALERT ALERT ALERT

Companies are calling schools and departments claiming to be an authorized sales agent for the District.

Please remember, do not give your credit card number to these unauthorized companies or approve the shipment of any toner. These companies are scam artists. Even though they claim the toner is free or it is part of your service contract, they will send you an invoice.

If you receive toner and you did not order it and it does not have a CCSD purchase order number on it, the district is not obligated to pay the invoice. The Purchasing Department has a "Thanks for the Donation" letter we will send the vendor. The vendor may pick up the unauthorized shipment at its expense or the items will be donated to the District.

Please call or e-mail Donna Rush, 799-5225 ext. 5469, or Sylvia McGinty, 799-5225 ext. 5431, in the Purchasing Department if you receive any unauthorized shipments. We will be glad to return the items for you.